PETTY CASH FUND DISBURSEMENT SYSTEM AND PROCEDURES AT PT. BANK NEGARA INDONESIA (BNI) KCU KEDIRI

Abstract

The petty cash disbursement procedure at PT Bank Negara Indonesia (BNI) KCU Kediri involves a series of structured documents and steps to ensure accuracy and compliance in transactions. This process uses forms such as Proof of Payment (BP), Internal Note (NI), Internal Debit (DI), and Credit Note (NK). BNI Icon system is used for recording and managing transactions. The procedure begins with the submission of an Internal Memorandum by the user to request petty cash funds. Once approved by the Branch Service Manager (BSM) and Branch Manager (BM), this form is submitted to General Affairs (GA)/Accounting for further review. The procurement department then makes the purchase and submits the receipt to the GA. GA inputs the data into the BNI Icon System, which is then approved by BSM. Funds are transferred through the system from the petty cash account to the procurer's account. Documentation such as Internal Debits and Credit Notes are created to prove the repayment. This procedure ensures transparency and accountability in petty cash management at BNI